Managing business travel can be a complex and time-consuming task. From coordinating airport transfers for visiting clients to ensuring staff get home safely after late shifts, the logistics can be a real headache. Then there’s the mountain of expense receipts and reimbursement forms that someone has to process at the end of each month.
This is where a dedicated corporate travel account comes in. It’s a centralised solution designed to remove the friction from business transport. By partnering with a trusted provider like Ashdub Taxi, you can streamline booking, control costs, and provide a superior, safer travel experience for your employees and guests.
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What is a Corporate Account?
A corporate account is a centralised billing and management system for all your company’s ground transport needs. Instead of individual employees paying and expensing journeys, all trips are booked through the account and invoiced directly to the company on a monthly basis.
Simplified Invoicing and Expense Reporting
Forget chasing crumpled receipts. With a corporate account, you receive one single, itemised invoice detailing every journey, including passenger names, pickup and drop-off points, and costs. This dramatically simplifies your accounting and expense management.
Enhanced Duty of Care for Your Staff
As an employer, you have a duty of care to ensure your team's safety. A corporate account means you are using a vetted, professional, and fully licensed service, providing a reliable and secure way for staff to travel, especially late at night or to unfamiliar locations.
Control and Oversight of Travel Spend
A management dashboard gives you complete visibility over your transport expenditure. You can set spending limits, define travel policies, and track journeys in real-time. This level of control helps to prevent misuse and manage your budget effectively.
Priority Booking and VIP Service
Corporate account holders often receive priority service, ensuring vehicle availability even during peak times. It also presents a professional image, whether you are collecting a key client from the airport or sending an executive to a crucial meeting.
Know before you go
To make your accounting even easier, configure your corporate account with different cost centres for each department. When an employee books a ride, they can assign it to the relevant department, making internal budget tracking effortless.
Use the account features to enforce your company’s travel policy. You can set rules such as permitted hours of travel, maximum journey costs, or approved vehicle types. This automates policy compliance and prevents out-of-policy spending.
Impress your clients by arranging their transport seamlessly. You can pre-book their airport transfers or journeys to your office and have it billed directly to your account. It’s a professional touch that shows you value their time.
Once your account is set up, hold a brief training session or send out a clear guide to your employees. Explain how to use the booking portal or app and outline the company travel policies. This ensures a smooth rollout and maximises adoption.
